4 Tips for Meetings Industry Advocates to Contact Local Legislators

May 31, 2018
By Meetings Mean Business

As an advocate for the meetings industry, you know that meetings create stronger personal connections, generate positive business outcomes and build stronger communities. It is essential that policymakers understand the value of face-to-face meetings and support legislation that encourages in-person meetings, conferences, conventions, trade shows and exhibitions.

Though it’s important to connect with your legislator, it can be difficult to get in contact with them — whether to express concerns or advocate for change. Especially during summer, with Congressional recess nearing, and the primary elections coming up, now is the time to reach out.

Here are four ways you can contact your legislators:

1. Remember numbers matter: While advocates are familiar with the meetings industry’s economic impact, Members of Congress aren’t always aware. Always use dollars, cents, facts and stats, and get local where you can. For example, let them know that in 2016, meetings supported 5.9 million American jobs, and other economic impact statistics they probably haven’t heard about.

2. Connect through backroads: Do your research and find out who the staffers are for various legislative committees and lawmakers and get to know them. Look for personal connections to local offices where you may know someone or already have a relationship.

3. Stay informed: Pay attention to the news about your legislators. Reach out to them when they are working on issues you care about and be willing to fit with their schedules. You can start by visiting your elected officials’ websites to sign up for email newsletters and other updates, follow them on social media—or on Facebook Townhall, and engage directly with them on their posts.

4. Take action: Write, email, call or tweet. Our advocacy page allows you to send pre-drafted messages on the value of face-to-face meetings directly to your elected officials. We also have an Advocacy Toolkit with policy principles, government survey research and new digital assets, all designed for your use and distribution.

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